Walton on the Wolds Parish Council

Serving the people of Walton on the Wolds

Walton on the Wolds Crest

Clerk: Position vacant

General Data Protection Regulations

Posted: Thu, 17 May 2018 11:05 by Bob Jackson

General Data Protection Regulations (GDPR) come into law in England on May 25th 2018. The new regulations require the Parish Council (PC) to take measures to ensure that it is compliant with the requirements of GDPR from that date.

The Clerk to the Parish Council has completed an initial audit of the Parish Council's files, records and procedures. The outcome of the audit is summarised below.

  • The Parish Council has no employees and all payments are made by cheque. Thus, the Parish Council holds very little personal data.
  • The Electoral Register, issued annually to the Clerk by Charnwood Borough Council, is a controlled document and is never copied or released, in electronic or hard copy, to any other person or party, including Parish Councillors. The Clerk certifies that these requirements are strictly followed.
  • Burial records contain personal data. The Parish Council is required by law to hold and periodically update these records. The Clerk certifies that these records are never copied or released, in electronic or hard copy, to any other person or party, including Parish Councillors.
  • The Parish Council does not hold any registers of residents' email addresses.
  • All Parish Council correspondence, minute books, bank statements, etc, are held by the Clerk in a lockable cabinet
  • The Parish Council does not hold or store bank details for any contractor, Councillor or member of the public.
  • Parish Councillors must create a specific Parish Council email address to be exclusively used for all PC business from May 25th 2018.
  • The requirement for Parish Councils to appoint a Data Protection Officer has been rescinded by central government.

Periodic updates on issues related to GDPR will be published in the future.

Tags: Community, Finance & Audit